For a business to succeed in the global market, it is necessary that the working team maintains harmony in the workplace. While working, the foremost thing that affects the productivity of the personnel and the efficiency of the workflow is the office environment. The workers have to spend more than one-quarter of their day devoted to working in order to increase the sales and return on investment of the business. This calls for an ideal working environment.
Grant Butrum, a dedicated employee, once said, “I could go on and on about my work environment but at the end of the day, the most important thing that I notice is that people work hard and enjoy their job when they work for a company that genuinely cares for their employees. You can’t ask for a better environment!”
Similarly, a passionate worker from the social media agency UAE offered his views in this regard as well. He was in favor of an environment where everyone would be able to meet in the middle. Keeping in mind all the views of different employees working in different industrial sectors, we have listed the 8 features of an ideal working environment. They are as follows:
8 features of an ideal working environment
1. Leadership qualities
The officers and heads of different departments form a part of the environment and this is why it is necessary that they have leadership qualities. With many employees working together, someone has to take a more authoritative stand and step forward with all the strategies and plans.
He/she is the one who has to maintain a strong team spirit and create an atmosphere of unity and justice. However, leading a project doesn’t give you the right to rule another human being. It requires being humble, polite and firm at the same time. Moreover, you need to make sure that the workers are engaged in their work as an engaged employee is more useful to the business industry. A Dale Carnegie Training’s Infographic on engaged employees says that companies which have engaged employees outperform those with disengaged ones by 202%. It’s a huge number, isn’t it?
2. Culture of creativity
A business cannot succeed without creativity culture. Workers value an office environment where they can get a chance to learn, thrive and compete. Only then, will it be possible to cross the limiting barriers, show their creative skills and reach the next level in their career.
Constructive feedback from managers can also be of great assistance for the worker and can boost their morale and self-esteem. Thus, another thing that the work environment must have is the support for innovation and creativity. In order to promote out of the box thinking, it is important to trust your employees. Research claims that 90% of workers value honesty, trust and fairness in workplace relationships and these can be fostered through proactively maintaining healthy interpersonal relationships between managers and workers as well as regular, consistent communication. By boosting mutual feelings of trust, a culture of creativity can be effectively fostered.
3. Focus on training
In a time of rapid advancements and competitive changes, it is indispensable for organizations to keep up, retain flexibility and train workers accordingly. Technology is evolving with unparalleled haste in today’s day and age which means that most methods used a decade ago could now be obsolete. This proves that adaptability is crucial for businesses in this era.
Fresh graduates always lack training in the practical field. No matter how many internships they enroll their names into unless they do some field work, they aren’t going to learn the true practicalities and functionalities of their work.
Every workplace must have a supportive environment for the novices. Stress should be laid on their training and they must be nurtured by the best of the best business experts.
The two types of skills: hard and soft skills-have a direct impact on the productivity of the place. With the changing trends and working style, it is important to have information and updates about it (hard skills). For instance, social media services revolve around social media marketing and the trends keep on changing every now and then. What professionals there do is that they train their subordinates accordingly so that their firm can excel. Soft skills, on the other hand, revolve around interpersonal skills that affect the morale of the organization. Organizations that focus on development have clear aims of training new employees and re-training old ones to enhance the productivity of the whole unit in the long run.
4. Transparency of leadership
We have stressed upon the leadership qualities in the first point, yet we feel it is important to talk about transparency in leadership again. This is because it is really important to make sure that the leaders are accessible, accommodating and carry out an open conversation with their staff. The staff must know about the company vision and the goals for the upcoming months (at least). There must be no back talking and everyone must be able to deliver his ideas with freedom. Politics must be reduced to a minimum and equality among the workers must be practiced.
The Gallup’s State of the Workplace 2017 report showcase the importance of the positive and highly engaged employee environment through the changes it has brought in the working system. It says that the prevalence of the positive and the trouble free environment has lowered absenteeism by 41%, raised productivity by 17%, sales by 20% and the profitability by 21%. Such improvement in the results is great for any business industry which is why everyone should adopt a healthy working environment.
5. Commitment to brilliance
For those businesses that are adamant to thrive, it is very important to define an agenda for themselves- that the company stands for and what your long-term goals are. A clearly defined vision is very important for an ideal working environment since it almost acts as a compass. It is also of significant importance to determine the role of each employee as well as their individual contribution to the big picture.
This should be a consistent process of connecting the dots between each worker and their specific jobs. It is also of utmost importance to ensure that the hired personnel is educated and dedicated to their work. They must have the spirit to work hard and make history. The determination of the worker is seen in the efforts he/she makes to complete his work on time and do it with complete brilliance. The more the workers dedicate their time to efficient working, the more are the chances of achieving the business goals within due time.
Providing opportunities for development is another important feature of an ideal working ambiance. Seeking productivity is a part of human nature; individuals wish to grow and be challenged. This can be done through promotion offers incentives, competitive salaries, perks, and benefits as well as different project opportunities.
6. Recognition and acknowledgment of hard work
The system of positive sanctions is necessary for any arrangement of social order and work places are no exception to this rule. Rewards are crucial for inducing encouragement of a certain form of behavior. Psychologists call this ‘Positive Reinforcement’ under operant conditioning according to which rewarding certain workers for their efforts leads to a more motivated and hardworking workforce. The reward in question does not have to necessarily be monetary. This could be a simple gesture of appreciation as well.
To run an ideal working place, the business person needs to recognize and acknowledge the efforts of his staff. Hard work is stressful and not getting any appreciation is even more disturbing. The worker is in constant struggle of doing his best and even then, he often isn’t praised. This will only demoralize the workers and shatter their confidence. Thus, the heads need to give gestures that show appreciation. This can be in the form of staff bonuses, an employee of the month reward or any other way the business person likes.
By rewarding hard work, the business sends out a message to their worker: that they are valued by the management! When employee efforts are duly recognized, it encourages a positive work atmosphere because employees realize that their extra efforts will not go unseen. The accessibility of top management is also important in this regard. Hearing appreciation directly from managers and supervisors is likely to be more effective than alternative means of communication such as messages or emails.
7. Work-life balance
No one likes to work round the clock; a balance between work and leisure is a must. Employees need breaks, punctual and specific work timings as well as some free time to spend with their family and friends. A workplace that maintains a work-life balance is the best one. Thus, the seventh thing that you need to create an ideal working environment is the balance of work and private life.
In the trade-off between leisure and work, if too much leisure time is sacrificed in favor of working for longer hours, it ultimately leads to job dissatisfaction while a sense of balance tends to improve job satisfaction because it allows them to focus on other areas of their life as well. Giving the workers a proper time off only keeps them fresh and determined to work the next day.
Research proves that employees who are able to get quality time with their family and friends, pursue spiritual growth or get time to focus on self-growth, are better equipped to work life in the long run since they gain from experiences and apply them to their job. This basically implies that work-life balance can possibly give rise to more creative thinking in individuals.
It is up to the company management to ensure that their employees are not overburdened and unnecessarily giving in to workaholic whims at the cost of valuable personal time. There are organizations with ambitious HR teams that arrange events within their firms to promote this such as sports matches
These seven things are at the heart of a creative and highly functional working environment. Make sure you add all these to your workplace and create a hard working yet reasonably refreshing and honest environment.